How we collect, use, store and share personal information when you contact us about representation or apply to become a KTTA client.
At KTTA (Kim Thursfield Talent Agency), we take the privacy and protection of personal information seriously. KTTA is the data controller responsible for the personal information we process.
Because KTTA primarily represents young performers, we take particular care when processing children's personal information and aim to ensure that information is handled fairly, securely and appropriately.
Depending on your enquiry or application, we may collect information such as:
We only seek to collect information that is relevant and reasonably necessary for the purposes for which we process it.
We may use personal information to:
We will not use personal information for purposes that are incompatible with the purposes explained in this notice unless we have a lawful basis to do so.
Under UK data protection law, we must have a lawful basis for processing personal information. Depending on the circumstances, KTTA may rely on:
Where we rely on consent, you can withdraw that consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before consent was withdrawn.
KTTA primarily represents children and young performers. We recognise that children require particular protection when their personal information is being collected and used.
Where appropriate, we will communicate with and obtain information from a parent or person with parental responsibility. We will also consider whether a young person is able to understand and exercise their own data protection rights, depending on their age and level of understanding.
We will only collect and use children's personal information where there is a lawful basis for doing so and will take appropriate steps to keep that information secure. Children have the same data protection rights as adults, although the way those rights are exercised may depend on the child's age and understanding.
Where appropriate and necessary for the purposes described above, we may share relevant information with third parties including casting directors; producers and production companies; directors and other authorised members of casting or production teams; theatre, television and film companies; advertising and commercial production companies; and industry platforms and services used for professional casting and representation.
We only share information that is reasonably necessary for the relevant professional or administrative purpose. Where a third party is acting as a separate data controller, their own privacy notice and data protection responsibilities may also apply.
We do not sell our clients' personal information.
As part of representing performers, we may need to use and share photographs, videos, showreels, CVs and other performance-related materials with relevant casting and production professionals. Where consent is required for a particular use, we will seek appropriate consent and explain what the information will be used for.
In limited circumstances, we may receive information that is considered special category personal data, for example information relating to health or certain accessibility or safeguarding requirements. We will only process such information where there is an appropriate lawful basis and, where required, an additional condition under UK data protection law. We will only share such information where it is necessary and appropriate for the relevant purpose.
We take reasonable technical and organisational measures to protect personal information against unauthorised access, accidental loss, destruction or disclosure. Access to personal information is limited to those who need it for legitimate business, casting, representation, safeguarding or administrative purposes.
However, no method of transmitting or storing information electronically can be guaranteed to be completely secure.
We will only retain personal information for as long as it is reasonably necessary for the purposes for which it was collected, including where we need to comply with legal, accounting, contractual or safeguarding requirements. Retention periods may vary depending on the type of information and whether you become a KTTA client.
Where you are not accepted for representation, we will not retain your information indefinitely and will review it periodically in accordance with our retention procedures.
Depending on the circumstances, you have rights under UK data protection law including the right to:
These rights are subject to certain legal exceptions and may not apply in every circumstance. You can contact us if you would like to exercise any of these rights.
If you have concerns about the way KTTA handles your personal information, please contact us first so that we have the opportunity to address your concerns.
You also have the right to complain to the Information Commissioner's Office (ICO) if you believe your personal information has not been handled in accordance with data protection law.
This Privacy Notice may be updated from time to time to reflect changes in our practices, technology or data protection requirements. The latest version will always be published on the KTTA website.